Open Coworking Stack

Free and open-source software for running a coworking space, explained in plain English.

A free resource from CoworkingSpace.ai.

Browse the tools → · Setup guides · Build my tech stack · Get setup help

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What this is

Running a coworking space means juggling tours, room bookings, member agreements, invoices, newsletters, Wi-Fi, door access and a lot of follow-up. There are good free and open-source tools for almost all of it, but they are hard to find and harder to compare.

Open Coworking Stack is a curated list of those tools, written for coworking owners, community managers and operations teams. For each tool it tells you:

• What it does for a coworking space, in everyday language
• What it really costs: free, free with paid upgrades, or paid
• How hard it is to set up and whether you need your own server
• What your team still does by hand, because software helps your staff, it does not replace them
• Where to get it: links to the official website and source code

No sign-up. Nobody pays to be listed.

Find a tool for the job

You want to…	Start here
Track leads, tours and follow-ups	Sales & CRM
Let prospects book a tour online	Tours & Scheduling
Let members book desks and meeting rooms	Desks & Meeting Rooms
Send agreements for e-signature, keep a house manual	Documents & E-Signatures
Send invoices and take payments	Finance & Billing
Run your website, newsletter and social posts	Marketing & SEO
Run events and keep members talking	Events & Community
Connect your apps so data moves on its own	Automation & AI
Log mail and packages for virtual-office members	Virtual Office & Mailroom
Track equipment and maintenance	Facilities & Assets
See website traffic and how the space is used	Analytics & Reporting
Sort out Wi-Fi, door access, passwords and backups	IT & Security

Good places to start

These tools have been reviewed in depth and each has a step-by-step setup guide.

Job	Tool	Cost
Let prospects book tours online	Cal.com	Free plan, paid upgrades
Let members book desks and rooms	Seatsurfing	Free, you host it
Answer website chat and member messages	Chatwoot	Free core, paid extras
Keep house rules and staff how-tos together	BookStack	Free, you host it
Send the member newsletter	listmonk	Free, you host it
Connect your apps so data moves on its own	n8n	Free core, paid extras
See how people find your website	Umami	Free plan, paid upgrades
Share staff passwords safely	Vaultwarden	Free, you host it

How to use it

1. Pick one job. Start with the task that eats the most time. Don't try to replace everything at once.
2. Compare a few options. Each listing shows the price, setup effort and what your team still handles. The side-by-side comparisons help.
3. Try it small. Test with one location, a few friendly members or dummy data before you move everyone over.

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