Scoop — meeting recorder that turns calls into assigned tasks

Multi-tenant SaaS that records Google Meet, Zoom and Microsoft Teams meetings, summarizes them, and turns every action item into a task with an owner, a deadline, and a step-by-step guide.

Production: https://www.scooprecorder.com

What it does

• Record any meeting. Paste a Meet / Zoom / Teams link, or connect a calendar. A notetaker bot (via Recall.ai) joins now or at the scheduled time, records the call, and produces a transcript. Transcripts can also be imported by hand.
• Calendar auto-record. Connect Google Calendar or Microsoft 365. A cron syncs upcoming meetings that have a video link. Per-org policy: record everything automatically, ask first (dashboard list plus an in-app pop-up before the meeting), or off.
• Summarize automatically. When the call ends, the AI produces a summary, key points, and decisions.
• Create and assign tasks. Each commitment in the transcript becomes a task. The AI assigns it to the team member whose role and responsibilities fit best, explains why, sets a deadline (explicit dates from the call, otherwise an estimate), and writes a 2-6 step guide where each step has its own due date.
• Project guessing. The business description gathered during onboarding lets the AI propose projects up front, file each meeting under the right one, create a new project when a meeting is clearly about a new client or initiative, and suggest missing projects from the Projects page.
• Context on demand. Every task links to the recording at the second it was discussed, shows the verbatim quote, and has an "Ask AI" chat that answers from the transcript with jumpable timestamps.
• Team features. Email invites with magic links, task assignment and summary emails (Resend), Slack and Teams channel posts via incoming webhooks, admin vs member roles, an optional "review AI tasks before teammates are notified" mode, task comments, and a per-task activity trail.
• Governance. Recording consent announcement when the bot joins, configurable bot name, retention limit that purges recordings and transcripts nightly, an org-wide audit log, and full JSON export. Operators get a cross-organization usage dashboard at /admin (gated by SUPERADMIN_EMAILS).
• Search. Full-text across meeting titles, summaries, transcripts and tasks, with jump-to-moment links. ⌘K opens it.
• Track work. List and board views, filterable by project, assignee ("me"), and due date (overdue / today / this week / later / none). Steps can be ticked off individually.
• Chat onboarding. Rocky, the Aussie mascot, walks new users through setup in a conversation, dropping in mini-forms for the team roster and for confirming proposed projects. A classic form wizard is at /onboarding/form.

Stack

Next.js 16 (App Router, server actions), TypeScript, Tailwind v4, Prisma 7 on Postgres, Recall.ai for the meeting bot. AI runs on xAI Grok or Anthropic Claude behind a small provider layer (src/lib/llm.ts), both using schema-validated JSON output.

Run locally

cp .env.example .env         # DATABASE_URL (Postgres), XAI_API_KEY or ANTHROPIC_API_KEY, RECALL_API_KEY for live recording
npm install
npx prisma migrate deploy    # applies migrations to DATABASE_URL
npm run dev

You need a Postgres database. A Neon branch or docker run -p 5432:5432 -e POSTGRES_PASSWORD=pw postgres:16 both work. Open http://localhost:3000, sign up, complete onboarding, then Record a meeting → Import a transcript → Use sample to see the pipeline without a live call.

Deploying on Vercel

1. Attach a Postgres store (Storage → Neon) so DATABASE_URL is set.
2. Environment variables: APP_URL=https://www.scooprecorder.com (the apex redirects to www, so the www form is canonical), XAI_API_KEY or ANTHROPIC_API_KEY, RECALL_API_KEY, RECALL_WEBHOOK_SECRET, TOKEN_ENCRYPTION_KEY, CRON_SECRET, plus the calendar OAuth values below.
3. Deploy. The build command is prisma migrate deploy && next build, so migrations run on every deploy.
4. Requests that arrive on the *.vercel.app production alias are redirected to APP_URL by src/proxy.ts.

Email and chat notifications

Set RESEND_API_KEY plus EMAIL_FROM_AUTH (invites, password resets) and EMAIL_FROM_NOTIFY (summaries, task assignments) — EMAIL_FROM still covers account mail if EMAIL_FROM_AUTH is unset; without a key, emails are printed to the server log. Admins add a Slack incoming webhook and/or a Microsoft Teams workflow webhook under Settings → Organization; members can add their Slack member ID on their profile to be @mentioned.

Phone calls. Set TWILIO_ACCOUNT_SID, TWILIO_AUTH_TOKEN, TWILIO_PHONE_NUMBER and DEEPGRAM_API_KEY to let Rocky record phone calls ("Call with Rocky", or merge Rocky into a call). Setup steps, webhooks and costs are in docs/phone-calls.md.

AI provider

Set XAI_API_KEY to use Grok (default model grok-4, override with XAI_MODEL) or ANTHROPIC_API_KEY to use Claude. If both are set, xAI is used unless AI_PROVIDER=anthropic.

Live recording setup (Recall.ai)

1. Set RECALL_API_KEY (and RECALL_REGION if not us-west-2).
2. Bots are created with meeting-captions transcription and a mixed MP4 recording.
3. In the Recall dashboard, add https://www.scooprecorder.com/api/webhooks/recall?secret=<RECALL_WEBHOOK_SECRET> as a webhook endpoint subscribed to bot status change events and transcript.done / transcript.failed. This is how the app learns a recording finished; nothing is configured per bot.
4. Optionally set RECALL_WEBHOOK_SECRET and configure Recall to send it as x-webhook-secret or ?secret=.

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