Studio CRM
The free studio management app for tattoo and piercing studios. Clients, consent forms signed on a tablet, appointments and deposits, stock and lots, compliance records, and 31 studio tools, in 8 languages. It runs on one computer in your studio, and your data never leaves it.
Download · User guide · Try the online demo · Releases
The Studio CRM page in your language: Français · Deutsch · Español · Italiano · Nederlands · Português · ไทย
- Free, with nothing to sign up for. No account, no subscription, no limits on clients or staff.
- Your data stays in your studio. Everything is in one file on your computer. Nothing is sent to Poli International or anyone else.
- Made for the front desk. Staff use it from any browser in the studio: the desk PC, a laptop, a tablet on a stand.
- Updates in one click, and your data is backed up first.
Download
Download the ZIP for your computer, unzip it, and double-click the starter. Your browser opens on the CRM. Node.js is inside: there is nothing else to install.
Keep the window that opens while you use the CRM; closing it stops the CRM. On a Mac, the first time, right-click the starter and choose Open. A new install opens with a demo studio so you can try every screen; Start with an empty studio on the Dashboard clears it.
What it does
Clients and their safety profile
Every client with their contact details, allergies and medical history, signed forms, appointments, staff notes, work photos and total spent. Allergies show in red on the client list, so the desk sees them before the client sits down.
Consent forms, signed on a tablet
Build your own consent forms, or start from ready-made tattoo, piercing and medical history templates. The desk sends a form to a tablet; the client fills it in, signs with a finger and taps Complete. The form lands on the client's record with every answer, and prints as a laid-out PDF with the signature.
- A kiosk tablet can only receive and return forms: it never opens the CRM or sees other clients. Several tablets each get their own forms.
- Required questions must be answered before the client can go on.
- What the client declares (allergies, conditions, medication) is added to their medical overview.
- Clients under 18 are flagged from their date of birth, and their forms need a parent or guardian signature. The desk records an ID check (the type of ID and its last 4 characters only), and each signed form keeps the age and the ID check.
- Your studio's name, address and licence number on every form, set once in Settings, Studio details.
- A Scanner field: a page from a scanner plugged into the CRM computer (WIA on Windows, which most TWAIN scanners support; SANE on Linux), straight into the form, from the desk or a tablet.
- Aftercare sheets (tattoo, piercing, fine line, PMU, or your own) in your own words and in all eight languages, printed from the client's profile with their name, and recorded: each appointment shows whether aftercare was given.
- Forms in the client's language, with the PDF in that language too.
Appointments, deposits and payments
Book sessions with a price and a deposit, see what is still to pay, plan the staff rota, and record payments. Your own stations (tattoo room, piercing room, branding...), each with a usual artist who is placed there when booked. Marking a session as completed offers to record its payment, so each client's total stays right. An auto scheduler finds an artist's free slots for multi-session work.
Stock, lots and suppliers
Quantities, lot numbers, expiry dates and suppliers, with low-stock and expiry warnings on the dashboard. A camera QR and barcode scanner, printable stock labels, and purchase orders as PDF, ready to send.
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