Sync Up

A shared task tracker for Evan, Mary, and Sarah. Single-file app, locked with one shared team passcode (entered once per device; "Change passcode" and "Lock all devices" are in the sidebar).

Setup

1. Create a free project at supabase.com.
2. In the Supabase SQL Editor, run supabase-setup.sql.
3. In your project's API settings, copy the Project URL and anon public key.
4. Open index.html and set SUPABASE_URL and SUPABASE_ANON_KEY near the top of the script block.
5. Open index.html in a browser (or host it as a static site) and share the link with Sarah.

Features

• "Mary / Sarah" toggle (local preference only, stored in your browser -- not a login): selecting a name both filters the view and assigns any new task you add to that person. Until a name is chosen, the board is hidden behind a prompt to pick one.
• Mary's view is the full board: tasks grouped by category, shown as a 2-column board on wider screens (1 column on mobile); drag a task by its grip handle to move it to a different category. Categories aren't fixed -- type a new tag when adding a task and it becomes its own category; existing tags autocomplete via suggestions.
  • Pin a task with the 📌 button to keep it at the top of its category
  • Mark a task "↻ Daily" when adding it to have it automatically reset to To Do each day, even after it's checked off
  • Each task shows a small "Updated Xh ago" / "Completed by Mary" line
  • Completed tasks collect in a "Done" section; anything older than 3 days collapses behind a "Show N older completed" link
• Sarah's view is a simpler To Do / In Progress / Done list (no categories, pinning, or recurring) -- her day-to-day is more straightforward, so it stays out of the way
• Evan's view works like Outlook To Do: My Day, Important (starred), Planned, Tasks, and Completed, plus his own lists. Tasks have steps, due dates, daily repeat, notes, and photos, and Assign to Mary / Assign to Sarah buttons that hand a task over (it lands in her list with a "From Evan" badge, steps copied into the note). When he's done his part but still waiting on someone (a document, a reply), Done · waiting for… checks off his task and starts a matching task in Mary's Deliverables, Follow Up, or another of her lists
• Search bar filters tasks by title or notes as you type
• Task title and notes are editable inline, right on the card
• Attach photos to a task with the "+ Add a photo" control on its card (auto-resized before upload); tap a thumbnail to view full-size
• Unfinished tasks automatically carry over between syncs (no extra step)
• Optional due date per task, with a badge that turns red once it's overdue
• A banner flags tasks updated since your last visit to the app
• Print / export button for a clean printable copy of the board
• Daily Review checklist (Calendar, Tasks, Inbox, etc.) shared between Mary and Sarah, resets each day
• Notes: as many auto-saving notes as you like, per profile, listed on the right; a note is named by the date it was created until you give it a title
• Offline view: each device keeps a saved copy of the board (refreshed on every sync) and a service worker (sw.js) keeps the app itself, so with no internet Sync Up still opens -- read-only, with an "Offline · as of …" banner. Only on devices unlocked before; the copy is dropped after 7 days offline or when the device is locked
• Live updates via Supabase Realtime -- useful when you're both looking at it during the call

Automatic backups

scripts/backup.mjs saves everything on the board -- both people's open and done tasks (with notes and photos), sticky notes, notepads, and today's Daily Review -- into one Word doc in ~/Documents/Sync Up Backups/. A launchd job on Mary's Mac (scripts/com.columbiacabinets.syncup-backup.plist, installed in ~/Library/LaunchAgents/) runs it at 8am and 5pm, Monday to Friday; if the Mac is asleep then, it runs once on wake, and if it was shut down, the missed backup is made at the next startup/login (--catch-up). Log: ~/Library/Logs/Sync Up Backup.log. It reads with the service-role key saved in ~/.config/sync-up/service-key (private to Mary's Mac account). Run it by hand any time with node scripts/backup.mjs.

Adding tasks from Claude

Sarah can add tasks straight from a Claude chat -- e.g. "add a task for Mary to follow up with Adria about the template" -- without opening the app. This works via a small custom Claude connector (a remote MCP server at /api/mcp, deployed alongside the app on Vercel) that can add and list tasks on the same shared board.

To set it up in Claude (one-time, per person who wants to use it):

1. In Claude's settings, find Connectors (or Custom Connectors) and add a new one.
2. Set the URL to https://daily-sync-woad.vercel.app/api/mcp?key=<connector key>. The connector key is Vercel's MCP_KEY environment variable (Mary has a private copy in ~/.config/sync-up/mcp-key); without it the connector refuses requests.
3. The connector reads and writes with SUPABASE_SERVICE_ROLE_KEY (also a Vercel environment variable), since the database only lets the signed-in team login in.

Once added, just ask Claude in chat to add, or list, a task and it'll show up live on the board.